Privacy First: Understanding How Groot Warnsborn Protects Your Personal Data
When you book a stay, share dietary preferences, or browse a hotel website, you want more than comfort and service—you want confidence that your personal information is handled with care. Privacy First is not just a principle at Groot Warnsborn; it is reflected in how personal data is collected, used, protected, and managed in line with AVG (GDPR).
This guide explains how Groot Warnsborn protects your personal data, what information may be processed, why that happens, what your rights are, and what to do if you have a privacy question. If you are considering a stay, planning a reservation, or simply want to understand how your data is treated, this article gives you a clear overview.
What privacy protection means at Groot Warnsborn
Groot Warnsborn states that personal data is managed in accordance with AVG, also known as GDPR. For guests, that matters because hospitality services often involve several types of personal information—from booking details to communication preferences.
In practical terms, this means the organisation takes responsibility for how personal data is processed and aims to handle it lawfully and carefully. It also means there is a clear point of contact for data protection matters.
Contact details for privacy matters
Groot Warnsborn lists the following contact details:
- Landgoed Hotel & Restaurant Groot Warnsborn
- Address: Bakenbergseweg 277, 6816 VP Arnhem
- Phone: +31 (0)26 4455751
- Email: info@grootwarnsborn.nl
The organisation also names its Functionaris Gegevensbescherming:
- Lammert de Vries
- Email: l.devries@grootwarnsborn.nl
If you have a privacy-related question or concern, this is the direct contact route.
Which personal data Groot Warnsborn processes
A hotel and restaurant needs certain information to deliver service properly. Groot Warnsborn explains that it processes personal data because guests use its services and/or provide data themselves.
Overview of personal data processed
According to its privacy statement, Groot Warnsborn may process:
- First and last name
- Gender
- Date of birth
- Address details
- Telephone number
- Email address
- Other personal data you actively provide, for example when creating a profile on the website, in correspondence, or by phone
- Data about your activities on the website
- Internet browser and device type
- Bank account number
- Health information, such as dietary requirements or wheelchair use
This list shows that the data collected can include both standard reservation information and service-related preferences.
Sensitive data and guest needs
Some personal information deserves extra care. Groot Warnsborn specifically mentions health-related information such as:
- Dietary wishes
- Allergies
- Wheelchair use
When guests provide this information themselves, it can be processed as part of a reservation. The hotel also notes that this information may be stored for future reservations.
This is especially relevant in hospitality. Service quality often depends on knowing practical guest needs in advance, and handling that information responsibly supports both comfort and privacy.
Why Groot Warnsborn processes personal data
A common privacy question is simple: why is my data being used? Groot Warnsborn gives a clear answer by listing the purposes for which personal data is processed.
Main purposes of data processing
Groot Warnsborn processes personal data for the following purposes:
- Handling payments
- Sending newsletters and/or advertising brochures
- Calling or emailing you when needed to carry out services
- Informing you about changes to services and products
- Analysing behaviour on the website to improve the website and align products and services with your preferences
These purposes cover the core needs of a service-oriented hospitality business: reservations, communication, marketing, and website improvement.
What this means for guests
For guests, these purposes translate into practical moments such as:
- Completing a booking or payment
- Receiving service-related communication
- Getting updates about changes
- Experiencing a website that works properly and is improved over time
If you are exploring a stay, dining experience, seasonal offering, or hotel information, these processing purposes support those interactions.
Does Groot Warnsborn use automated decision-making?
No. Groot Warnsborn states that it does not make decisions based on automated processing that can have significant consequences for individuals.
That means decisions with meaningful impact are not left solely to computer programs or systems without human involvement.
Featured snippet answer
Does Groot Warnsborn use automated decision-making for significant personal matters?
No. Groot Warnsborn states that it does not make decisions with significant consequences for individuals based solely on automated processing.
How Groot Warnsborn shares personal data with third parties
Hotels often work with external service providers. Groot Warnsborn explains that personal data may be shared with different third parties when this is necessary for carrying out an agreement or complying with a legal obligation.
Processor agreements and responsibility
When companies process data on behalf of Groot Warnsborn, the organisation states that it concludes a verwerkersovereenkomst with them. This is intended to ensure the same level of security and confidentiality.
Importantly, Groot Warnsborn says it remains responsible for these processing activities.
Sharing with other third parties
The privacy statement also notes that personal data is provided to other third parties only with your explicit consent.
This distinction matters:
- Necessary third-party processing may be used for service delivery or legal compliance
- Other third-party sharing requires your explicit permission
Cookies: how website data is used
Website privacy is part of the bigger picture. Groot Warnsborn states that it uses functional, analytical, and tracking cookies.
What cookies do
A cookie is a small text file stored in the browser of your computer, tablet, or smartphone when you first visit a website. In general, cookies help websites function properly, remember preferences, measure usage, and support content or advertising relevance.
Types of cookies mentioned
Groot Warnsborn states that it uses cookies:
- With a purely technical functionality
- To ensure the website works properly
- To remember preference settings
- To help the website function well and be optimised
- To track browsing behaviour so tailored content and advertisements can be offered
Visitors are informed about cookies on the first website visit, and permission is requested for placing them.
Third-party cookies listed
The privacy statement provides examples of third-party cookies used on the website:
| Cookie provider | Name | Function | Retention period |
|---|---|---|---|
| Google Analytics | _utma | Analytical cookie that measures website visits | 2 years |
| Optimizely | OptimizelyBuckets | Cookie that can divide website visitors into one or more groups | 10 years |
| Triptease | triptease-identity-data | Cookie to display prices on third-party websites for a chosen product on Bilderberg.nl | Until end of session |
The statement also notes that third-party cookies may be placed by parties such as advertisers and social media companies.
Can you disable cookies?
Yes. Groot Warnsborn explains that you can:
- Set your internet browser so it no longer stores cookies
- Delete previously stored information through your browser settings
How long personal data is kept
Groot Warnsborn states that it does not keep personal data longer than strictly necessary to achieve the purposes for which the data is collected.
This is an important privacy principle. It means retention is linked to necessity rather than indefinite storage.
Your privacy rights as a guest or website visitor
One of the most important parts of Privacy First is understanding your rights. Groot Warnsborn explains that you have several rights regarding your personal data.
Your key rights
You have the right to:
- Access your personal data
- Correct your personal data
- Delete your personal data
- Withdraw consent for data processing
- Object to the processing of your personal data
- Use your right to data portability
Data portability means you can ask for the personal data held by Groot Warnsborn to be sent in a computer file to you or to another organisation you name.
How to submit a request
To request access, Groot Warnsborn asks you to send a copy of your identity document with the request. For privacy protection, you are asked to black out the following parts on that copy:
- Passport photo
- MRZ (machine readable zone)
- Passport number
- BSN
The organisation states that it will respond as quickly as possible, and within four weeks.
Featured snippet answer
How can you request access to your personal data at Groot Warnsborn?
You can submit a request and include a copy of your ID, while blacking out your passport photo, MRZ, passport number, and BSN. Groot Warnsborn responds as quickly as possible and within four weeks.
Protection of minors' data
Groot Warnsborn states that its website and/or service does not intend to collect data from website visitors under the age of 16, unless they have permission from a parent or guardian.
It also notes that it cannot verify whether a visitor is older than 16 and advises parents to be involved in their children’s online activity. If personal data has been collected from a minor without permission, the organisation asks to be contacted so the information can be removed.
What to do if you have a complaint or security concern
Privacy protection also includes a route for concerns, complaints, and possible misuse.
If you suspect a problem
Groot Warnsborn says it takes data protection seriously and applies appropriate measures against:
- Misuse
- Loss
- Unauthorised access
- Unwanted disclosure
- Unauthorised modification
If you believe your data is not properly secured, see signs of misuse, or have a question about how personal data is handled, you can contact the data protection officer at l.devries@grootwarnsborn.nl.
Right to lodge a complaint
The privacy statement also notes that you have the option to file a complaint with the national supervisory authority, the Autoriteit Persoonsgegevens.
Practical privacy tips for guests
If you want to take a more active role in protecting your information, these steps can help:
- Review what you share when making reservations or contacting the hotel
- Provide health information only when relevant to your stay or dining experience
- Check cookie preferences when you first visit the website
- Update or correct your details if your contact information changes
- Use your rights if you want access to, deletion of, or transfer of your data
- Contact the data protection officer if something feels unclear
These are simple actions, but they support better privacy awareness in every online and offline interaction.
Why privacy matters in hospitality
Trust is central to hospitality. Guests share contact details, payment information, and sometimes sensitive preferences because they expect smooth service and respectful handling.
A clear privacy approach helps create that trust. It shows that guest experience is not only about rooms, dining, or service communication, but also about responsible stewardship of personal information.
If you are exploring more practical topics before your visit, it can also be useful to review general hotel information, event-related communication, or seasonal offerings so you understand how your interactions and preferences may connect to service delivery.
Conclusion: Privacy First at Groot Warnsborn
Privacy First: Understanding How Groot Warnsborn Protects Your Personal Data comes down to a few clear principles: lawful processing, transparent purposes, appropriate sharing, cookie awareness, guest rights, and a direct contact point for privacy questions.
Groot Warnsborn explains what data it processes, why it does so, how guests can exercise their rights, and where to turn with questions or concerns. That clarity helps guests make informed choices and engage with confidence.
If you want to learn more or submit a privacy-related request, contact Landgoed Hotel & Restaurant Groot Warnsborn at info@grootwarnsborn.nl or reach out directly to Lammert de Vries via l.devries@grootwarnsborn.nl.